Accounts Receivable; Accounts Payable; M.Com/MBA; 5-7 years Exp.

Job ID : 2367

About Company

An American-based international construction services company, a prominent builder in diverse market segments. The company has earned recognition for undertaking large and complex projects, fostering innovation, embracing emerging technologies, and making a difference for their clients, employees and community. With a staff of over 10,000 employees, the company completes $15 billion of construction on 1,500 projects each year.

Provides Global construction services and technical expertise. Plan and deliver building projects of all types and sizes schools and hospitals, stadiums and museums, airports, data centres, offices and more—throughout North America and in 30 countries around the world.

Job Description

Accounts Payable-

Invoice Processing:

• Receive, review, and verify invoices for accuracy, completeness, and proper authorization.
• Match invoices with purchase orders or other supporting documentation.

Data Entry:

• Enter invoice details, such as vendor information, invoice numbers, amounts, and payment terms, into the accounting system or software accurately and in a timely manner.
• Weekly bank entries of vendor payment.

Vendor Setup:

• Identify new vendor creation requests and coordinate with internal departments or suppliers to provide required documents.
• Prepare vendor creation request forms and execute the request with the vendor code creation processing department.

Vendor Management:

• Maintain vendor records, including contact information, payment terms, and relevant documentation.
• Address vendor queries regarding payment status, discrepancies, or other related matters.

Reconciliation:

• Regularly reconcile accounts payable transactions with vendor statements to ensure accuracy and resolve any discrepancies.

Expense Reporting:

• Review employee expense reports for adherence to company policies and procedures.
• Process expense reimbursements and ensure proper documentation and approval.

Record Keeping:

• Maintain organized and up-to-date records of invoices, payments, and related documents for auditing and financial reporting purposes.

Accounts Receivable-

Invoice Processing:

• Verify sales tracker received from the department and prepare monthly sales invoices.

Data Entry:

• Enter invoice details, such as customer information, invoice numbers, and amounts, into the accounting system or software accurately and in a timely manner.

Bank Receipt:

• Weekly accounting of payment receipt entries to check on customer outstanding balances.

Reports:

• Prepare weekly debtors aging report.

Record Keeping:

• Maintain organized and up-to-date records of invoices, payments, and related documents for auditing and financial reporting purposes.

Customer Setup:

• Coordinate with internal departments for accurate information/documentation and execute the request with the customer creation processing department on a timely basis.

Reconciliation:

• Regularly reconcile accounts receivable transactions with customer statements to ensure accuracy and resolve any discrepancies.

Other Responsibilities-

Compliance:

• Ensure compliance with relevant accounting standards, tax regulations, and internal controls.
• Assist with internal and external audits related to accounts payable/receivable processes.

Process Improvement:

• Identify opportunities to streamline and improve accounts payable/receivable processes, such as implementing automation and enhancing data accuracy.

Cross-Functional Collaboration:

• Collaborate with other departments, such as purchasing, receiving, and finance, to resolve issues, address discrepancies, and improve overall processes.

Join Community

Join our Finance and Accounts (Finance Controller)- West India to get notified about updates and career opportunities